Title
An Ordinance approving Work Order No. 3 to the On-Call Agreement for Professional Engineering Services No. 2026-061-3 (RFQ No. 2025-016) dated February 5, 2026 between the City of Lee's Summit, Missouri and HDR Engineering, Inc., for Professional Engineering Services for Project No. 1104 MBC-Winnebago EFHB, for a not to exceed amount of $174,895.00, and authorizing the City Manager to execute an agreement for the same. (PWC 4/13/26)
Body
Issue/Request:
An Ordinance approving Work Order No. 3 to the On-Call Agreement for Professional Engineering Services No. 2026-061-3 (RFQ No. 2025-016) dated February 5, 2026 between the City of Lee's Summit, Missouri and HDR Engineering, Inc., for Professional Engineering Services for Project No. 1104 MBC-Winnebago EFHB, for a not to exceed amount of $174,895.00, and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• The City and HDR Engineering, Inc. entered into an On-Call Agreement for Professional Engineering Services No. 2026-061-3 (RFQ No. 2026-016), dated February 5, 2026 for On-Call Professional Engineering Services.
• The City desires to engage HDR Engineering, Inc. to perform bidding and construction phase services on the construction of the MBC-Winnebago EFHB, including the evaluation of submittals, responding to requests for information, addressing change orders, and providing construction observation.
• In 2024, the City engaged HDR Engineering, Inc. under Addendum No. 3 to the On-call Agreement for Professional Engineering Services (RFQ No. 2022-030) to evaluate and design the MBC-Winnebago EFHB.
• The construction of the MBC-Winnebago EFHB will address capacity constrictions in the eastern part of the Middle Big Creek Watershed and allow future development of the subwatershed to continue unimpeded.
• The project is funded through the Sewer Tap fund.
Proposed Committee Motion:
An Ordinance approving Work Order No. 3 to the On-Call Agreement for Professional Engineering Services No. 2026-061-3 (RFQ No. 2025-016) dated February 5, 2026 between the City of Lee's Summit, Missouri and HDR Engineering, Inc., for Professional Engineering Services for Project No. 1104 MBC-Winnebago EFHB, for a not to exceed amount of $174,895.00, and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving Work Order No. 3 to the On-Call Agreement for Professional Engineering Services No. 2026-061-3 (RFQ No. 2025-016) dated February 5, 2026 between the City of Lee's Summit, Missouri and HDR Engineering, Inc., for Professional Engineering Services for Project No. 1104 MBC-Winnebago EFHB, for a not to exceed amount of $174,895.00, and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving Work Order No. 3 to the On-Call Agreement for Professional Engineering Services No. 2026-061-3 (RFQ No. 2025-016) dated February 5, 2026 between the City of Lee's Summit, Missouri and HDR Engineering, Inc., for Professional Engineering Services for Project No. 1104 MBC-Winnebago EFHB, for a not to exceed amount of $174,895.00, and authorizing the City Manager to execute an agreement for the same.
Background:
The Middle Big Creek Watershed drains southeast to interceptors located under Raintree Lake and Lake Winnebago, which are owned and operated by the Little Blue Valley Sewer District (LBVSD). The eastern 730 acres are served by the City’s gravity collection system which ultimately flows to a 36-inch diameter LBVSD interceptor located under Lake Winnebago. The City’s sewer ties into a branch of the main interceptor, which is also owned by LBVSD and also lies under Lake Winnebago. Hydraulic modeling of the subwatershed indicated capacity constraints in the City’s sanitary sewer system as future development occurs. This is an area with high potential for future development and the constraints impact future growth.
HDR Engineering, Inc. completed an evaluation and design of addressing the capacity constraints through construction of an excess flow holding basin, subsequently called the MBC-Winnebago EFHB. The construction of the MBC-Winnebago EFHB will be for a 300,000 gallon earthen basin, with diversion structure, outlet control structure, flow meter structure, and under drain wetwell pump. Due to the specialized nature of the construction, such as geotechnical, structural, mechanical, electrical, and instrumentation and controls, it was decided that engagement of HDR Engineering, Inc. for construction phase services would be in the best interest of the City to protect the intent and integrity of the design.
The project will be funded through the Sewer Tap fund.
Impact/Analysis:
The construction of the MBC-Winnebago EFHB will address capacity constraints within the subwatershed.
Timeline:
Start: Early Summer 2026
Finish: Winter of 2027
Presenter
Lisa O'Dell
Deputy Director of Water Utilities
Recommendation
Staff recommends approval.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text here]