Title
An Ordinance approving Modification No. 1 to an Agreement for Professional Engineering Services for Raintree BEAP Bridge Repair with Great River Engineering, for an increase of $64,605.00 with an amended not to exceed amount of $137,385.00, and authorizing the City Manager to execute an agreement for the same. (PWC 6/9/25)
Body
Issue/Request:
An Ordinance approving Modification No. 1 to an Agreement for Professional Engineering Services for Raintree BEAP Bridge Repair with Great River Engineering, for an increase of $64,605.00 with an amended not to exceed amount of $137,385.00, and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• The City and Great River Engineering entered into an Agreement for Professional Engineering Services for Raintree BEAP (Bridge Engineering Assistance Program) Bridge Repair dated April 8, 2024 (hereinafter "Base Agreement").
• The City does not have experienced bridge rehabilitation CIP inspectors.
• Great River Engineering (hereinafter "Engineer") has submitted a proposal with estimated costs to provide additional engineering services during construction of the Raintree Spillway Bridge Deck Rehabilitation.
• The City desires to modify the Base Agreement, with Engineer to provide said construction phase services (hereinafter "Modification No. 1").
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving Modification No. 1 to an Agreement for Professional Engineering Services for Raintree BEAP Bridge Repair with Great River Engineering, for an increase of $64,605.00 with an amended not to exceed amount of $137,385.00, and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
I move for a second reading of an Ordinance approving Modification No. 1 to an Agreement for Professional Engineering Services for Raintree BEAP Bridge Repair with Great River Engineering, for an increase of $64,605.00 with an amended not to exceed amount of $137,385.00, and authorizing the City Manager to execute an agreement for the same.
I move for adoption of an Ordinance approving Modification No. 1 to an Agreement for Professional Engineering Services for Raintree BEAP Bridge Repair with Great River Engineering, for an increase of $64,605.00 with an amended not to exceed amount of $137,385.00, and authorizing the City Manager to execute an agreement for the same.
Background:
An agreement between the City and Great River Engineering was executed on April 8, 2024 for professional engineering services to design the Raintree Spillway Bridge Deck Rehabilitation project. Final Plans included the hydrodemolition and repair of the bridge deck. The City entered initial agreement in partnership through the MoDOT Bridge Engineering Assistance Program (BEAP) for bridge study and analysis by Great River Engineering that resulted in the plan for rehabilitation.
The City has advertised the construction of Raintree Spillway Bridge Deck Rehabilitation. The Contractor will be required to comply with project plans, specifications and MODOT standards that must be monitored by Great River Engineering to ensure conformance with the project's plans and specifications. Other engineering support during construction will include daily on-site inspections, documenting repairs, overseeing scarification operations, evaluating erosion and sediment control and submitting inspection reports.
Because of the City’s lack of experienced in-house staff to perform as CIP Resident Inspector for construction, Great River Engineering will act in the City’s roles of and CIP resident inspector for this project.
The original contract authorized a fee up to $72,780.00 that consisted of basic services. This modification for construction services will authorize a total fee up to $137,385.00.
Impact/Analysis:
This agreement will allow Great River Engineering to provide the City with daily inspection and documentation of the items identified in the background paragraph. Not having appropriate engineering services during construction does not follow current standards of practice for engineering and construction quality assurance.
Timeline:
Start: July 2025
Finish: November 2025
Other Information/Unique Characteristics:
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Presenter
Kim Ward, Public Works Staff Engineer
Recommendation
Recommendation: Staff recommends approval.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 3-0 (Councilmember Carlyle "Absent"), to recommend to City Council approval of an Ordinance approving Modification No. 1 to an Agreement for Professional Engineering Services for Raintree BEAP Bridge Repair with Great River Engineering, for an increase of $64,605.00 with an amended not to exceed amount of $137,385.00, and authorizing the City Manager to execute an agreement for the same.