Title
AN ORDINANCE APPROVING THE AWARD OF BID NO. 41132472 FOR THE FY2017 CRACK SEAL PROGRAM TO VANCE BROTHERS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $179,510.
Body
Issue/Request:
Key Issues:
• Pavement crack sealing is a vital part of the City's Pavement Maintenance Program.
• Timely application of the correct type of maintenance has been shown to extend the life of a pavement system.
• Crack sealing minimizes the probability of potholes by sealing cracks greater than 1/4", protecting the pavement sub-grade from excessive moisture.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE APPROVING THE AWARD OF BID NO. 41132472 FOR THE FY2017 CRACK SEAL PROGRAM TO VANCE BROTHERS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $179,510.
SECOND MOTION: I move for adoption of AN ORDINANCE APPROVING THE AWARD OF BID NO. 41132472 FOR THE FY2017 CRACK SEAL PROGRAM TO VANCE BROTHERS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $179,510.
Background:
The Crack Seal Program is a pavement preservation process performed annually to protect the integrity of street pavements, thus extending the life expectancy of the pavement surfaces. This practice is similar to caulking seams on a house to prevent water infiltration. Crack sealing reduces the amount of surface water that penetrates the pavement, which undermines and deteriorates the road base. Crack sealing keeps water from further damaging the roadways and helps limit future pot holes and pavement failures. To achieve the greatest benefit, crack seal must be placed on sound pavement.
Impact/Analysis:
Timeline:
Start: September 2016
Finish: December 2016
Other Information/Unique Characteristics:
The Public Works Department issued Bid No. 41132472 FY2017 Crack Seal on June 8, 2016. This project's Invitation to Bid was posted for advertisement on the City's website and at Quest Construction Data Network. A Pre-Bid conference was held June 22, 2016. Three companies attended the Pre-Bid Conference. Four bids were received by the July 1, 2016 bid opening date. The bids were evaluated, and City staff determined Vance Brothers Inc. to be the lowest and most responsible bidder.
Presenter
Presenter: Vince Schmoeger, Project Manager
Recommendation
Recommendation:
Staff recommends AN ORDINANCE APPROVING THE AWARD OF BID NO. 41132472 FOR THE FY2017 CRACK SEAL PROGRAM TO VANCE BROTHERS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $179,510.
Committee Recommendation
Committee Recommendation: Committee voted unanimously 4-0 to recommend to City Council approval of AN ORDINANCE APPROVING THE AWARD OF BID NO. 41132472 FOR THE FY2017 CRACK SEAL PROGRAM TO VANCE BROTHERS, INC. AND AUTHORIZING THE CITY MANAGER TO ENTER INTO TO AN AGREEMENT FOR THE SAME IN THE AMOUNT OF $179,510.