Title
AN ORDINANCE APPROVING A SOLE SOURCE AGREEMENT AND ORDER FORM WITH INFOR FOR THE PROCUREMENT OF UPGRADE LICENSES FOR MICRO FOCUS SOFTWARE TO BE USED IN CONNECTION WITH THE LAWSON SYSTEM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT OR AGREEMENTS WITH INFOR FOR THE ACQUISITION OF THE SAME IN THE AMOUNT OF $26,272.00. (F&BC 8-29-16)
Body
Issue/Request:
AN ORDINANCE APPROVING A SOLE SOURCE AGREEMENT AND ORDER FORM WITH INFOR FOR THE PROCUREMENT OF UPGRADE LICENSES FOR MICRO FOCUS SOFTWARE TO BE USED IN CONNECTION WITH THE LAWSON SYSTEM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT OR AGREEMENTS WITH INFOR FOR THE ACQUISITION OF THE SAME IN THE AMOUNT OF $26,272.00.
Key Issues:
As part of the Lawson v10 upgrade planned for spring 2017, the City is required to purchase upgrade licenses for the Micro Focus product used within the Lawson application. Council recently approved staff to begin work with Ciber, Inc as the vendor of choice to provide consulting services to Lee's Summit for this upgrade. These required licenses need to be obtained as soon as possible in order to begin this work with Ciber.
Additional details regarding the licenses is included below:
Micro Focus
• Third-party product
• Required to operate the Infor Lawson COBOL based applications
o Any Infor application that operates on Infor Lawson System Foundation
§ Infor Lawson Enterprise Financial Management
§ Infor Lawson Supply Chain Management
§ Infor Talent Management Human Resources
§ Infor Human Resource Management
Two products
1. Compiler
• Compiles Infor Lawson COBOL applications for operation
• Provides a Developer license for those customers modifying the Infor Lawson COBOL applications
• Infor Lawson Application Development Workbench license is required
2. Application Runtime
• Provides runtime services for Infor Lawson COBOL applications
Micro Focus Visual COBOL required when customers move to Microsoft Windows Server 2012 R2, which Lee's Summit plans to do
Micro Focus requires that existing Infor Lawson customers wanting the Micro Focus Visual COBOL third-party products and licenses must purchase Micro Focus Visual COBOL “upgrade fee units”
Proposed Committee Motion:
I move to recommend to City Council adoption of AN ORDINANCE APPROVING A SOLE SOURCE AGREEMENT AND ORDER FORM WITH INFOR FOR THE PROCUREMENT OF UPGRADE LICENSES FOR MICRO FOCUS SOFTWARE TO BE USED IN CONNECTION WITH THE LAWSON SYSTEM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT OR AGREEMENTS WITH INFOR FOR THE ACQUISITION OF THE SAMEIN THE AMOUNT OF $26,272.00.
Background:
The City currently utilizes the Lawson Enterprise Resource Planning system for Finance, Procurement, Human Resources, Payroll, and Budgeting services. This system was installed in 2011-2012 with associated software maintenance. The vendor, Infor, continues to upgrade the system in order to provide additional enhancements and product fixes. Infor allowed the City's current version to be supported for a period of 4 years before moving into a one year extended support agreement. During the one year extended support, the City is required to upgrade to a more current release of the product, which is budgeted for in the FY2017 budget. As a part of this upgrade, 8 production and 8 test servers will be built and configured for the installation of the Lawson products. Any other purchases related to the upgrade will be acquired through existing contracts.
Impact/Analysis:
In order to maintain vendor support, the City needs to upgrade to a supported release by May 31, 2017. Should we not upgrade, any product issues found needing assistance from the software provider will not be addressed. This could have far reaching impacts in the area of our Finance and Procurement Services, and Human Resources and Payroll services.
This project will be funded through previously budgeted funds in the ITS fund, Accounting unit 6208875044.
There is no general fund impact for this purchase.
Timeline:
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Other Information/Unique Characteristics:
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Presenter
Presenter: Steve Marsh
Recommendation
Recommendation: Staff recommends adoption of AN ORDINANCE APPROVING A SOLE SOURCE AGREEMENT AND ORDER FORM WITH INFOR FOR THE PROCUREMENT OF UPGRADE LICENSES FOR MICRO FOCUS SOFTWARE TO BE USED IN CONNECTION WITH THE LAWSON SYSTEM AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT OR AGREEMENTS WITH INFOR FOR THE ACQUISITION OF THE SAME.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text Here]