Title
An Ordinance approving an emergency purchase with Wiedenmann, Inc. in the amount of $128,300.00, and authorizing the City Manager to execute an agreement for the same.
(Note: First read by Council on February 6, 2024. Passed by unanimous vote.)
Body
Issue/Request:
An Ordinance approving an emergency purchase with Wiedenmann, Inc. in the amount of $128,300.00, and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• A section of NW Quarry Park Road had to be unexpectedly closed as a result of sub-grade failure, pavement failure and significant sinkhole development of undermined areas below the roadway.
• This closure severed access to all properties west of the closure along Quarry Park Road. As a result, long term alternative access must be provided.
• Wiedenmann, Inc. is the City’s on-call contractor for emergency infrastructure road repairs, contract Number 2019-003/4R.
• This emergency purchase will provide for the construction of a roadway connection between old Noland Road and NW Valley Garden Drive, the alternate route for property owners while Quarry Park Road is closed.
• Wiedenmann, Inc. submitted a proposal for the construction services and an estimate of costs to perform those services.
• An Emergency Purchase Form was submitted in accordance with Procurement Policy and was approved by the City Manager on January 4, 2024.
• An associated Budget Amendment to provide the funds for this project is being proposed concurrently with this request.
Proposed Council Motion:
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Background:
On Wednesday, December 27, a PW Operations crew reported a significant dip in NW Quarry Park Road. Upon further investigation, it was decided a full closure of the road was necessary in the interest of public safety due the significant sub-grade failure under the road, pavement damage, and developing sinkhole. Temporary access for property owners to the west of the Quarry Park Road closure is currently being provided across Century Concrete property. This access, however, is not sustainable long term through the property and business operation of Century Concrete. Several options to provide long term access were evaluated. The best solution at this time to provide long term access is to utilize a section of old Noland Road and NW Garden Valley Drive. This route, however, requires the construction of a connector between the two roads, and a transition between old and new NW Valley Garden Drive. This emergency purchase provides for this necessary work.
Impact/Analysis:
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Timeline:
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Other Information/Unique Characteristics:
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Presenter
Mike Anderson, Deputy Director of Public Works - Operations
Recommendation
Recommendation: Staff recommends approval of an Ordinance approving an emergency purchase with Wiedenmann, Inc. the amount of $128,300.00, and authorizing the City Manager to execute an agreement for the same.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text Here]