Title
AN ORDINANCE AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO COOPERATIVE AGREEMENT FOR PAYMENT OF FUNDS FROM CITY OF KANSAS CITY, MISSOURI TO CITY OF LEE’S SUMMIT, MISSOURI FOR THE CONSTRUCTION OF LEE’S SUMMIT ROAD IMPROVEMENTS FROM GREGORY BOULEVARD EXTENDING SOUTH TO THE CITY LIMITS OF LEE’S SUMMIT, MISSOURI. (PWC 10-17-17)
Body
Issue/Request:
AN ORDINANCE AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO COOPERATIVE AGREEMENT FOR PAYMENT OF FUNDS FROM CITY OF KANSAS CITY, MISSOURI TO CITY OF LEE’S SUMMIT, MISSOURI FOR THE CONSTRUCTION OF LEE’S SUMMIT ROAD IMPROVEMENTS FROM GREGORY BOULEVARD EXTENDING SOUTH TO THE CITY LIMITS OF LEE’S SUMMIT, MISSOURI
Key Issues:
• The cities of Lee's Summit and Kansas City entered into a cooperative agreement dated November 30, 2015 to construct improvements to Lee's Summit Road
• Both Cities agreed to pay for construction within their respective corporate limits
• Both Cities approved change orders to the work that increased the contribution required from Kansas City
• A modified cooperative agreement is required to receive payment for the increased cost of work within Kansas City associated with the approved change orders
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO COOPERATIVE AGREEMENT FOR PAYMENT OF FUNDS FROM CITY OF KANSAS CITY, MISSOURI TO CITY OF LEE’S SUMMIT, MISSOURI FOR THE CONSTRUCTION OF LEE’S SUMMIT ROAD IMPROVEMENTS FROM GREGORY BOULEVARD EXTENDING SOUTH TO THE CITY LIMITS OF LEE’S SUMMIT, MISSOURI
SECOND MOTION: I move for adoption of AN ORDINANCE AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO COOPERATIVE AGREEMENT FOR PAYMENT OF FUNDS FROM CITY OF KANSAS CITY, MISSOURI TO CITY OF LEE’S SUMMIT, MISSOURI FOR THE CONSTRUCTION OF LEE’S SUMMIT ROAD IMPROVEMENTS FROM GREGORY BOULEVARD EXTENDING SOUTH TO THE CITY LIMITS OF LEE’S SUMMIT, MISSOURI
Background:
Improvements to Lee’s Summit Road were approved by voters as part of the April 2007 Capital Sales Tax Renewal. The primary reason behind this project is safety improvement with the added benefit of improving the flow of traffic. The proposed roadway improvements are based upon the Thoroughfare Master Plan and Corridor Concept Study.
This project is unique because significant portions lie in both Lee’s Summit and Kansas City, MO. A preliminary corridor study was completed by Jackson County and Kansas City, with Lee's Summit's participation, in August 2007 identifying improvements along Lee’s Summit Road from Colbern Road north to U.S. Highway 40. In May of 2009, Lee’s Summit, Kansas City and Jackson County executed a Memorandum of Agreement (MOA) for a collaborative effort among the three entities along the entire corridor. That MOA allocated project management responsibilities along the corridor. That MOA assigned Lee’s Summit as the project lead from Colbern Road to Gregory Boulevard.
Approximately one mile of the section from Colbern to Strother is within Lee's Summit while the northern 1.25 miles is in Kansas City. The Lee's Summit portion has been funded by the extended Capital Sales Tax approved by voters in 2007. The portion of work in Kansas City has been funded by Kansas City. The amount of local funding for both entities was reduced when the project receive approximately $4.8 million in federal funds. These funding amounts and responsibilities were outlined in a cooperative agreement between Kansas City and Lee’s Summit approved in November 2015.
The initial agreement allocated funds based on the approved construction contract. Construction activities and quantities were inspected by Lee’s Summit City Staff to ensure the work on the project was allocated appropriately between the two cities. As work was completed, Lee’s Summit submitted invoices to Kansas City for reimbursement for the work within Kansas City. Several change orders were approved by both parties which led to an increase in the amount paid by Kansas City. The final change order and work on the project have been approved by all parties, and the change order amounts increase the amount due from Kansas City. In order complete the final payment, this agreement is required to increase the amount Kansas City is authorized to pay the City of Lee’s Summit.
Impact/Analysis:
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If not approved, the City of Lee's Summit cannot receive payment from Kansas City for the work performed within Kansas City.
Timeline:
Finish: December 2017
Presenter
Presenter: George Binger, Deputy Director/City Engineer
Recommendation
Staff Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO COOPERATIVE AGREEMENT FOR PAYMENT OF FUNDS FROM CITY OF KANSAS CITY, MISSOURI TO CITY OF LEE’S SUMMIT, MISSOURI FOR THE CONSTRUCTION OF LEE’S SUMMIT ROAD IMPROVEMENTS FROM GREGORY BOULEVARD EXTENDING SOUTH TO THE CITY LIMITS OF LEE’S SUMMIT, MISSOURI
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 4-0 to recommend to City Council approval of AN ORDINANCE AUTHORIZING THE EXECUTION OF THE FIRST AMENDMENT TO COOPERATIVE AGREEMENT FOR PAYMENT OF FUNDS FROM CITY OF KANSAS CITY, MISSOURI TO CITY OF LEE’S SUMMIT, MISSOURI FOR THE CONSTRUCTION OF LEE’S SUMMIT ROAD IMPROVEMENTS FROM GREGORY BOULEVARD EXTENDING SOUTH TO THE CITY LIMITS OF LEE’S SUMMIT, MISSOURI