Title
An Ordinance authorizing the City Manager to increase the contract with Kansas City Audio-Visual (KCAV) for a multi-department audio-visual system project to a not to exceed amount of $1,212,108.70 to purchase audio-visual equipment, installation, maintenance and support for conference rooms for the City of Lee’s Summit, Missouri.
Body
An Ordinance authorizing the City Manager to increase the contract with Kansas City Audio-Visual (KCAV) for a multi-department audio-visual system project to a not to exceed amount of $1,212,108.70 to purchase audio-visual equipment, installation, maintenance and support for conference rooms for the City of Lee’s Summit, Missouri.
Issue/Request:
Authorization for Contract total spend of $1,212,108.70.
Bill 25-214 original authorized projects $641,347 + 10,000 support = $651,347
Change requests for projects in 25-214 scope: $120,396.66
New audiovisual projects $440,365.04
Total contract authorization request = $1,212,108.70
Key Issues:
v Request spending authorization to be increased from $651,347 to $1,202,108.70 for additional conference room audiovisual equipment and installation services.
v Projects approved on Bill 25-214 for the contract with KCAV and spend authorization for $651,347.
Contract with KCAV originally authorized for $641,347 + Maintenance and Support estimated for FY26 $10,000
Audio Visual Technology in conference rooms in contract included:
• Animal Control Main conference room
• Animal Control Office conference room
• Courts Admin conference space
• City Hall - Council Committee Room
• City Hall - Howard conference Room
• Joint Operations Center Audio Visual
• Water Maybrook - Conference Room
• Water Big Creek - Conference Room
• Water Cedar Creek - Conference Room
• Water SCADA - Conference Room
• Police Admin - Community Room
• Police CID - Conference Room
• Police Impact - Conference Room
• Police Roll Call - Conference Room
• Police Special Ops A & B - Conference Room
• Police Training Room
v Change requests to projects identified in Bill 25-214 for the amount of Total Change Requests: $120,396.66
v New Projects/Conference Rooms - Audiovisual Total New Projects: $440,365.04
|
Costs |
Projects / Conference Rooms |
|
$ 7,054.00 |
Airport - Hangar 2 |
|
$ 78,197.98 |
JOC - Fire DOC |
|
$ 295.00 |
PD - Courtroom Replacement Hardware |
|
$ 39,414.72 |
PD - Courtroom |
|
$ 5,628.00 |
City Hall - CPI Director's Office |
|
$ 40,942.34 |
PD - Courtroom V2 |
|
$ 5,614.00 |
PD - Telehealth Cart |
|
$127,665.06 |
PW - DOC |
|
$105,608.94 |
City Hall - Council Chamber |
|
$ 780.00 |
PD - Training Microphone Addon |
|
$ 29,165.00 |
JOC - TV Tuners and Clickshares |
|
$ 440,365.04 |
Total for Additional Projects |
Proposed Committee Motion:
I move to recommend approval to the City Council for an Ordinance approving the spend authorization for $1,212,108.70, to provide the equipment purchase, installation, training, and support to KCAV, and authorizing the City Manager to execute the same for the City.
Presenter
Diana Newman, Director of Information Technology
Recommendation
Staff recommends approval
Committee Recommendation