Title
An Ordinance approving the award of RFQ No. 2025-011 for Professional Engineering Services for the SE Douglas Street Improvements (Blue Parkway to 4th Street) Project to Wilson & Company, Inc. for an amount not to exceed $797,930.00 and authorizing the City Manager to execute an agreement for the same. (PWC 11/18/24)
Body
Issue/Request:
An Ordinance approving the award of RFQ No. 2025-011 for Professional Engineering Services for the SE Douglas Street Improvements (Blue Parkway to 4th Street) Project to Wilson & Company, Inc. for an amount not to exceed $797,930.00 and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• The SE Douglas Street Improvements project was authorized by voters as part of the April 2023 No Tax Increase Bonds for transportation purposes.
• City Council formally programmed funding for the project as part of the FY2025 Capital Improvement Plan (CIP).
• City Staff Issued RFQ No. 2025-011 to conduct a Qualification Based Selection for professional engineering services, in accordance with state statutes and local procurement policies.
• Wilson & Company, Inc. was selected for the project and satisfactorily conducted negotiations for scope and fee with City Staff. The scope and fee is typical for this type of project.
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving the award of RFQ No. 2025-011 for Professional Engineering Services for the SE Douglas Street Improvements (Blue Parkway to 4th Street) Project to Wilson & Company, Inc. for an amount not to exceed $797,930.00 and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for second reading of an Ordinance approving the award of RFQ No. 2025-011 for Professional Engineering Services for the SE Douglas Street Improvements (Blue Parkway to 4th Street) Project to Wilson & Company, Inc. for an amount not to exceed $797,930.00 and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving the award of RFQ No. 2025-011 for Professional Engineering Services for the SE Douglas Street Improvements (Blue Parkway to 4th Street) Project to Wilson & Company, Inc. for an amount not to exceed $797,930.00 and authorizing the City Manager to execute an agreement for the same.
Background:
Improving SE Douglas Street from Blue Parkway to 4th Street was approved by voters as part of the April 2023 No Tax Increase Bonds for transportation purposes. Spending plan for the project was authorized when the FY2025 CIP was recommended for approval by the Planning Commission and then adopted by Council Resolution. The funding to start design work in FY2025 was part of the annual capital budget approved by Council for FY2025.
This project will improve the safety and functionality of approximately 0.6 miles of SE Douglas Street from Blue Parkway to 4th Street, a Downtown Gateway Corridor, and improve accommodations for multi-modal transportation. The proposed roadway will be two (2) lanes with share the road bicycle facilities, on street parking (one side), and continuous ADA compliant 5-foot sidewalks along each side of Douglas Street. It will also include improvements to the existing storm drainage system, curb and gutter, the addition of lighting, and waterline replacement.
Improvements will include roadway rehabilitation and additional user amenities that will provide safer multi modal access to Downtown Lee's Summit, Lee's Summit High School, and the proposed Pro Deo Youth Center. The street will incorporate several livable street features. Ancillary work may include temporary and permanent easement acquisitions that will occur in 2026. Additional scope of work may also include non-motorized transportation improvements to 4th Street between E. Main Street and W. Main Street in connection with the project at 4th Street and Douglas Street. Pending successful easement acquisitions, the project would be built in 2027-2028. Wilson & Company, Inc. will be responsible for land surveying services, engineering design, environmental permitting, traffic control plans during construction, coordinating with key stakeholders, and utility coordination.
Impact/Analysis:
This is the City's standard agreement between the City and a consulting engineering firm with regard to engineering services. This agreement will allow Wilson & Company, Inc. to provide engineering services to the City.
Timeline:
Design work start: December 2025
Right of way acquisitions: 2025-2026
Construction Bid date: December 2026
Other Information/Unique Characteristics:
RFQ No. 2025-011 was publicly advertised starting August 19, 2024. The RFQ was advertised using the City’s web site and www.PublicPurchase.com to notify potential vendors. Thirty-three potential vendors viewed the RFQ, and nine firms submitted responsive qualification submittals by the September 9, 2024 closing date. After reviewing the submittals, Wilson & Company, Inc. was selected as the most qualified engineering firm to design the project.
Presenter
Craig Kohler, Senior Staff Engineer
Recommendation
Staff recommends approval of an Ordinance approving the award of RFQ No. 2025-011 for Professional Engineering Services for the SE Douglas Street Improvements (Blue Parkway to 4th Street) Project to Wilson & Company, Inc. for an amount not to exceed $797,930.00 and authorizing the City Manager to execute an agreement for the same.
Committee Recommendation
Committee Recommendation: The Public Works Committee voted unanimously 3-0 (Councilmember Rader "Absent"), to recommend to City Council approval of an Ordinance approving the award of RFQ No. 2025-011 for Professional Engineering Services for the SE Douglas Street Improvements (Blue Parkway to 4th Street) Project to Wilson & Company, Inc. for an amount not to exceed $797,930.00 and authorizing the City Manager to execute an agreement for the same.