File #: BILL NO. 18-95    Name:
Type: Ordinance Status: Agenda Ready
File created: 5/2/2018 In control: City Council - Regular Session
On agenda: 6/28/2018 Final action: 6/19/2018
Title: An ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same. (PWC 6-19-18)
Attachments: 1. Ordinance, 2. Landfill Agreement, 3. Attachment A 2019 Fee Schedule, 4. Original On-Call Agreement, 5. 2019 On-Call Renewal

Title

An ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.  (PWC 6-19-18)

 

Body

Issue/Request:

An ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.

 

Key Issues:

-The City has entered into an On-Call Agreement with SCS Engineers to provide environmental professional engineering services (Renewal 2017-307/R1)

-The City is currently required to submit regular regulatory reports to the Missouri Department of Natural Resources (MDNR).

-The tasks specified in this Modification are required of the City for FY19 as owner of the Resource Recovery Park.

 

Proposed City Council Motion:

First Motion: I move for a second reading of an ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.

 

Second Motion: I move for adoption of an ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.

 

 

Background:

The landfill operation is controlled by Missouri Department of Natural Resources regulations that require extensive sampling efforts, data analysis, and engineering reports.  The purpose of this agreement is to obtain engineering services to perform the tasks needed to comply with the state regulatory requirements.  Even though the City has outsourced the landfill operations, there are regulatory obligations that remain with the City as owner of the property.  Likewise, Heartland Environmental Services have a similar contract covering operator requirements.

 

Tasks from year to year change, only when necessary, based on the anticipated scope of services needed for the upcoming year.  As the landfill nears closure, many tasks are related to engineering support regarding soil usage, landfill closure and post-closure, permit review and submittals, utility support, and planning.

 

Impact/Analysis:

Services are required to meet MDNR requirements.

 

Timeline:

Start: July 1, 2018

Finish: June 30, 2019

 

Other Information/Unique Characteristics:

 

Presenter

Dena Mezger, Director of Public Works

 

Recommendation

Recommendation: Staff recommends approval of an ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.

 

Committee Recommendation

Committee Recommendation: The Public Works Comnmittee voted unanimously 4-0 to recommend to City Council approval of an ordinance authorizing execution of Modification No. 3 to On-Call Agreement for Environmental Professional Engineering Services Yearly Contract with Stearns, Conrad and Schmidt, Consulting Engineers, Inc. DBA SCS Engineers (Original RFQ No. 2017-307, Renewal 2017-307/R1) for annual tasks associated with the Resource Recovery Park for a not to exceed cost of $76,200.00, and authorizing the City Manager to enter into an agreement for the same.