Title
AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-055 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR THE PROCUREMENT AND SERVICE OF HANKOOK AND CONTINENTAL/GENERAL TIRES TO ANCHOR SALES & SERVICE, (CONTRACT NO. 2017-055-01) AND DLS TIRE CENTERS, INC. (CONTRACT NO. 2017-055-02) BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI. (F&BC 1-9-17)
Body
Key Issues:
• Procurement issued a Solicitation for Hankook & Continental/General Tires & Service as a Yearly Contract for the Fleet Department.
• The Solicitation opened on 11/30/2016 and 3 bids were received. A copy of the unofficial bid tabulation is attached
• The bid was advertised on the City’s Website and on the City’s E-Procurement site, Public Purchase.
• A Total of 7 Vendors were notified of the Solicitation from a Vendor list created by the Fleet Department and via Public Purchase. A total of 13 Vendors accessed the Solicitation via Public Purchase.
• The Fleet Department is recommending a dual award to establish a yearly Contract with both DLS Tire Centers, Inc. of Lee’s Summit, MO and Anchor Sales and Service of Independence, MO.
• Budget total allocation for tires and service $58,035
COUNCIL MOTION:
FIRST MOTION: I move for second reading of AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-055 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR THE PROCUREMENT AND SERVICE OF HANKOOK AND CONTINENTAL/GENERAL TIRES TO ANCHOR SALES & SERVICE, (CONTRACT NO. 2017-055-01) AND DLS TIRE CENTERS, INC. (CONTRACT NO. 2017-055-02) BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI.
SECOND MOTION: I move for adoption of AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-055 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR THE PROCUREMENT AND SERVICE OF HANKOOK AND CONTINENTAL/GENERAL TIRES TO ANCHOR SALES & SERVICE, (CONTRACT NO. 2017-055-01) AND DLS TIRE CENTERS, INC. (CONTRACT NO. 2017-055-02) BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI.
Presenter
Presenter: Mark Stinson Fleet Manager
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE APPROVING THE DUAL AWARD OF BID NO. 2017-055 FOR A ONE YEAR CONTRACT WITH FOUR (4) POSSIBLE ONE-YEAR CONTRACT RENEWALS FOR THE PROCUREMENT AND SERVICE OF HANKOOK AND CONTINENTAL/GENERAL TIRES TO ANCHOR SALES & SERVICE, (CONTRACT NO. 2017-055-01) AND DLS TIRE CENTERS, INC. (CONTRACT NO. 2017-055-02) BASED ON ATTACHED BID TABULATION AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AND EXECUTE CONTRACTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEES SUMMIT MISSOURI.
Committee Recommendation
Committee Recommendation: This ordinance was recommended by Councilmember Forte, second by Vice Chair Seif for approval to the City Council - Regular Session due back on 1/19/17. The voite was unanimous.