Title
An Ordinance approving Change Order No. 6 to the agreement for the Chipman Road Improvements from View High Drive to Bent Tree Drive project, Project No. 73, between the City of Lee's Summit, Missouri and Emery Sapp & Sons, Inc., to increase the project timeline by 155 calendar days, and authorizing the City Manager to execute an agreement for the same.
Body
Issue/Request:
An Ordinance approving Change Order No. 6 to the agreement for the Chipman Road Improvements from View High Drive to Bent Tree Drive project, Project No. 73, between the City of Lee's Summit, Missouri and Emery Sapp & Sons, Inc., to increase the project timeline by 155 calendar days, and authorizing the City Manager to execute an agreement for the same.
Key Issues:
• Pursuant to Ordinance No. 9668, the City and Emery Sapp & Sons, Inc. (hereinafter "Contractor") entered into an agreement for the construction of the Chipman Road Improvements from View High Drive to Bent Tree Drive Project, Project No. 73 (hereinafter "Base Agreement").
• The City and Contractor modified the Base Agreement, as amended, per Change Orders 1 through 5 administratively in accordance with the City's Procurement Policy.
• The City desires to further modify the Base Agreement, as amended, to adjust the construction contract time to allow for the impeded progress through the project due utility conflicts
Proposed Committee Motion:
I move to recommend to City Council approval of an Ordinance approving Change Order No. 6 to the agreement for the Chipman Road Improvements from View High Drive to Bent Tree Drive project, Project No. 73, between the City of Lee's Summit, Missouri and Emery Sapp & Sons, Inc., to increase the project timeline by 155 calendar days, and authorizing the City Manager to execute an agreement for the same.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of an Ordinance approving Change Order No. 6 to the agreement for the Chipman Road Improvements from View High Drive to Bent Tree Drive project, Project No. 73, between the City of Lee's Summit, Missouri and Emery Sapp & Sons, Inc., to increase the project timeline by 155 calendar days, and authorizing the City Manager to execute an agreement for the same.
SECOND MOTION: I move for adoption of an Ordinance approving Change Order No. 6 to the agreement for the Chipman Road Improvements from View High Drive to Bent Tree Drive project, Project No. 73, between the City of Lee's Summit, Missouri and Emery Sapp & Sons, Inc., to increase the project timeline by 155 calendar days, and authorizing the City Manager to execute an agreement for the same.
Background:
The Project includes reconstructing the current narrow roadway as a two and three lane facility with curb and gutter, enclosed storm water drainage, sidewalk (south), shared use path (north), street lighting, traffic signal, relocation and/or upsizing of water and sanitary sewer mains, and replacement of a one lane railroad bridge with a new County funded pedestrian/bicycle trail bridge. The main purpose of this Project is safety improvements.
Change Order No. 1 was approved administratively due to needing to mudjack along Ashurst Drive and to adjust storm box lids to meet existing profile.
Change Order No. 2 was approved administratively to change contract price due to existing sanitary manhole size discrepancies, fuel price index adjustments and for item quantity deduct.
Change Order No. 3 was approved administratively to change the contract price for Fuel Price Index Adjustments and to correct the funding source for bridge attachment.
Change Order No. 4 was approved administratively to change contract price due to a discrepancy in water main quantities.
Change Order No. 5 was approved administratively due to unforeseen site conditions and plan drawing changes.
The cumulative amounts of Change Orders 1 through 5 totaled $79,900 of added cost to the project. This amount is 0.7% of the $11,054,000 base bid.
This change, Change Order No. 6, will address adding an additional 155 calendar days to construction contract time to allow for the impeded progress throughout the project due to utility relocation delays. The base contract allotted 545 days to reach substantial completion. Change Order 6 will extend the time by 28% to 700 Calendar days to reach substantial completion. The City’s Procurement Policy states “The City Council must approve any change order (i) resulting in an increase to the contract time exceeding the greater of 30 days or twenty percent (20%) of the original contract time, (ii) a single change order increasing contract time by 90 days or more.” This change order 6 meets both criteria to require Council approval.
The additional time requested in this changer order are due to circumstances beyond the control of both the City and the Contractor. Utility companies had confirmed their facilities would not be in conflict or the utility company had delayed relocation on this project to support other utility projects.
Timeline:
Construction start: September 2023
Construction End: June 2025
Presenter
Perry Allen, Construction Manager
Recommendation
Recommendation:
Staff recommends approval of an Ordinance approving Change Order No. 6 to the agreement for the Chipman Road Improvements from View High Drive to Bent Tree Drive project, Project No. 73, between the City of Lee's Summit, Missouri and Emery Sapp & Sons, Inc., to increase the project timeline by 155 calendar days, and authorizing the City Manager to execute an agreement for the same.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text here]