Title
AN ORDINANCE APPROVING CHANGE ORDER #3 TO THE CONTRACT WITH PCI ROADS, L.L.C. FOR THE BRIDGE MAINTENANCE FY17 PROJECT, AN INCREASE OF $11,039.97 FOR A REVISED CONTRACT PRICE OF $525,713.82, AND CONTAINING AN EMERGENCY CLAUSE.
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Issue/Request:
AN ORDINANCE APPROVING CHANGE ORDER #3 TO THE CONTRACT WITH PCI ROADS, L.L.C. FOR THE BRIDGE MAINTENANCE FY17 PROJECT, AN INCREASE OF $11,039.97 FOR A REVISED CONTRACT PRICE OF $525,713.82, AND CONTAINING AN EMERGENCY CLAUSE.
Key Issues:
• Specialized materials were procured and shipped to the project site to be installed per the original contract requirements.
• Once exposed, the actual condition of the Main Street Bridge required a change in the repair method. As a result, much of the specialized materials were not incorporated into the project and needed to be shipped back.
• Change Order #3 provides for the return shipment and restocking fees associated with the material not used.
Proposed City Council Motion:
FIRST MOTION: I move for a second reading of AN ORDINANCE APPROVING CHANGE ORDER #3 TO THE CONTRACT WITH PCI ROADS, L.L.C. FOR THE BRIDGE MAINTENANCE FY17 PROJECT, AN INCREASE OF $11,039.97 FOR A REVISED CONTRACT PRICE OF $525,713.82, AND CONTAINING AN EMERGENCY CLAUSE.
SECOND MOTION: I move for adoption of AN ORDINANCE APPROVING CHANGE ORDER #3 TO THE CONTRACT WITH PCI ROADS, L.L.C. FOR THE BRIDGE MAINTENANCE FY17 PROJECT, AN INCREASE OF $11,039.97 FOR A REVISED CONTRACT PRICE OF $525,713.82, AND CONTAINING AN EMERGENCY CLAUSE.
Background:
Due to the excessive repairs needed on the Main Street Bridge deck, it was decided to apply a Silica Fume concrete overlay in lieu of the Epoxy Polymer overlay. This change was approved with Change Order #2.
With the contract in place and the specialized materials on hand to provide an Epoxy Polymer Overlay, the two options were return all the materials and pay a very large re-stocking fee with no benefit to the City or use most of the material on the Chipman Road bridge deck to extend the life of the that bridge. It was decided to apply a ¾” Epoxy Polymer overlay on the eastbound Chipman Road Bridge that should extend the life of the bridge another 30 years. That change was approved with Change Order #2.
The amount of material being sent back represents the material remaining following the ¾” overlay on the EB Chipman Road Bridge.
It has been determined that this ordinance constitutes an emergency because it involves matters relating to the immediate preservation of the public health, safety, property, and welfare as those terms are used in Section 3.13(f), Emergency Ordinances, of the City’s Charter, and may be passed on the same date as its introduction. Specifically this Ordinance authorizes the payment of work performed in accordance with the Missouri Prompt Payment Law.
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Presenter
Presenter: Michael Anderson, Construction Manager
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE APPROVING CHANGE ORDER #3 TO THE CONTRACT WITH PCI ROADS, L.L.C. FOR THE BRIDGE MAINTENANCE FY17 PROJECT, AN INCREASE OF $11,039.97 FOR A REVISED CONTRACT PRICE OF $525,713.82, AND CONTAINING AN EMERGENCY CLAUSE.
Committee Recommendation
Committee Recommendation: [Enter Committee Recommendation text Here]