Title
AN ORDINANCE AUTHORIZING THE ACQUISITION OF CONSULTING SERVICES FROM TUSA CONSULTING SERVICES FOR THE PURPOSE OF JOINING THE METROPOLITAN AREA REGIONAL RADIO SYSTEM (MARRS) THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF MID AMERICA REGIONAL COUNCIL AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI. (F&BC 2/6/17)
Body
Issue/Request:
AN ORDINANCE AUTHORIZING THE ACQUISITION OF CONSULTING SERVICES FROM TUSA CONSULTING SERVICES FOR THE PURPOSE OF JOINING THE METROPOLITAN AREA REGIONAL RADIO SYSTEM (MARRS) THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF MID AMERICA REGIONAL COUNCIL AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
Key Issues:
Voters approved a no tax increase general obligation bond for public safety improvements at the November 8, 2016 election. The public safety improvement bond, in part, provided funding for the City to join the Metropolitan Area Regional Radio System (MARRS). The ordinance approval request is for Wireless Communications Consulting Services (TUSA) to assist the City of Lee's Summit in joining the Metropolitan Area Regional Radio System (MARRS). TUSA is the recognized consultant for MARRS by the Mid-America Regional Council (MARC) through an existing cooperative purchasing agreement with the Kansas City Purchasing Cooperative, a division of MARC.
Proposed Council Motion:
FIRST READING: I move for second reading of AN ORDINANCE AUTHORIZING THE ACQUISITION OF CONSULTING SERVICES FROM TUSA CONSULTING SERVICES FOR THE PURPOSE OF JOINING THE METROPOLITAN AREA REGIONAL RADIO SYSTEM (MARRS) THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF MID AMERICA REGIONAL COUNCIL AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
SECOND READING: I move for adoption of AN ORDINANCE AUTHORIZING THE ACQUISITION OF CONSULTING SERVICES FROM TUSA CONSULTING SERVICES FOR THE PURPOSE OF JOINING THE METROPOLITAN AREA REGIONAL RADIO SYSTEM (MARRS) THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF MID AMERICA REGIONAL COUNCIL AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
Background:
TUSA has extensive experience with MARRS and are the main architects of the system, which was built from the ground up on their conceptual design and vision in 2007. Not only is TUSA intimately familiar with MARRS, but they also assisted the City of Lee's Summit with its current UHF radio network and upgrade completed in 2010, making them very familiar with our current system as well. TUSA has added other Metropolitan Agencies to the system as it has evolved and knows what will be required for the City of Lee's Summit to join. TUSA assists 29 other agencies on both sides of the State line with contractual work on their radio networks. TUSA and the Project Manager are located locally in the Metropolitan area. TUSA has been responsible for developing the cost model, updating requirements, maintenance and the overall governance of the MARRS model.
The City Council has authorized the City through Resolution No. 16-18 to participate in cooperative purchasing programs, including, specifically, cooperatives with MARC. Because this project was not included in the FY2017 budget, due to the fact that the bond initiative had not yet been passed, the City's procurement policy requires that the City Council approve participation in this cooperative. The First Amendment to Professional Services Agreement by and between MARC and Tusa Consulting Services (attached) provides for the opportunity for any county in the Kansas City region to utilize the pricing structure, terms and conditions, and scope of services of the Agreement between the parties for implementation in each jurisdiction.
Accordingly, Lee's Summit coordinated with Tusa Consulting Services to create a scope of services and fee structure for its' needs based on the original Agreement between MARC and Tusa. This resulted in a three-phase approach to implementation, with each phase having a different payable (located on pg. 10 of the Lee's Summit Proposal for Services.) The total cost for all three phases of the project is $84,250.00 and will be payable through proceeds of the bond issuance which was passed by voters last fall.
Impact/Analysis:
$84,250.00 from bond funds located in Public Safety Improvements 2016
Timeline:
Start: Upon approval
Finish: Projected project time line is 12 - 18 Months
Presenter
Presenter: Major Mark Taylor
Recommendation
Recommendation: Staff recommends approval of AN ORDINANCE AUTHORIZING THE ACQUISITION OF CONSULTING SERVICES FROM TUSA CONSULTING SERVICES FOR THE PURPOSE OF JOINING THE METROPOLITAN AREA REGIONAL RADIO SYSTEM (MARRS) THROUGH A COOPERATIVE PURCHASING AGREEMENT WITH THE KANSAS CITY REGIONAL PURCHASING COOPERATIVE OF MID AMERICA REGIONAL COUNCIL AND AUTHORIZING THE CITY MANAGER TO ENTER INTO AGREEMENTS FOR THE SAME BY AND ON BEHALF OF THE CITY OF LEE’S SUMMIT, MISSOURI.
Committee Recommendation
Committee Recommendation: At the F&BC meeting 2-6-17 a motion was made by Councilmember Forte to recommend that this Ordinance be moved to City Council, second by Councilmember Seif. The vote was unanimous.